RESPONSIBILITIES OF OFFICERS
The Chapter Leadership Team is comprised of the primary officers and secondary officers. The following outline provides basic guidelines for primary and secondary officer responsibilities. Each Chapter operates through a combination of officers and committees with the President presiding over the executive committee and the secondary officers presiding over their respective committees. Within this structure, each chapter may have a unique approach to filling and managing these various positions. As a result, specific responsibilities of each officer and committee can be unique from Chapter to Chapter as each Chapter Leadership Team adjusts to the mix of experience and skills available within the Team.
Chapter President (Appointed or Elected Based on Local Chapter Constitution)
- The officer primarily responsible for the growth and success of the chapter.
- To serve as the primary representative for University Administration, Student Government Association, Student Activities Office and/or other campus organizations.
- Meetings the Chapter Advisor as needed, and maintain continual contact with other officers through leadership team meetings.
- Determine the time and location of all officer and chapter meetings; announce and preside over them.
- Maintain regular contact with SAL Chapter Support Representative to provide information about progression of the chapter and details regarding all pertinent chapter activities.
- Appoint and oversee organizational functions of the chapter (setting up for events, bringing snacks to meetings, etc.).
- Be available to communicate with potential members regarding local chapter activities and national initiatives (Ex: Haiti Relief, President’s Volunteer Service Award).
- Be sure other officers fulfill their commitments, (Ex: activity reports being filled out within 3 days of an event, Facebook pages being updated before and after meetings, etc.).
- Answer member’s e-mail in a timely manner.
- Responsible for overseeing proper officer transition at the end of the academic year/officer terms.
Chapter Vice President (Elected)
- Assist the president with his/her duties.
- Preside over the organization in the president’s absence.
- Be the secondary officer responsible for the growth and success of the chapter.
- Provide assistance to other officers and committee chairs by helping them with the formation of committees as needed.
- Keep regular communication with the president and the advisor.
- Make it a priority to attend all meetings and chapter events.
Chapter Secretary (Elected)
- Maintain all meeting attendance records.
- Maintain detailed minutes of all general chapter and leadership meetings, then forward them to your Chapter Support Representative within 24- 48 hours.
- Record and archive all chapter records, documentation, and materials essential to the next leadership team (Ex: constitution, university login information, photos, etc.) if there is no historian in place.
- Coordinate communication between the National Office, the local chapter, the officer group and the members.
- Keep officer and advisor contact information up-to-date at the local chapter level, with the Student Activities Office and the National Office.
- Coordinate with Chapter President to complete Activity Reports within 3 days of an event.
- Make it a priority to attend all meetings and chapter events.
Chapter Treasurer (Elected)
- Join with the Chapter President to prepare an annual budget for the chapter, review it with the chapter leadership team, and present it to the National Office.
- Keep a current accounting of the organization’s funds.
- Identify, coordinate, and oversee all fundraising activities (Ex: T-shirt sales).
- Obtain approval from your Chapter Support Representative before spending money to be sure that your expense will be approved and reimbursed.
- Submit an official Funding Request Form to the National Office at least 7 days prior to a meeting or an event if you need cash up-front.
- Submit all receipts to the National Office within 7 days of a meeting or event.
- When on-campus banking is in place, deposit funds and pay bills promptly, making expenditures in a manner approved by the university and National Office.
- Provide documentation of all on-campus banking transactions to the National Office.
- Develop a recruiting plan to staff the Fundraising committee.
- Provide committee updates during regular chapter meetings.
- Make it a priority to attend all meetings and chapter events.
Vice President-Community Service (Appointed)
- Seek out a minimum of one community service project per semester for the chapter and oversee the development and execution of it (Ex: Ronald McDonald House Dinners, Bowl for Kids Sake, and Relay for Life).
- Work diligently to involve members in all community service projects.
- Coordinate with the VP of Public Relations to promote chapter service events within the chapter, university, and community.
- Support members striving to achieve the Presidential Student Service Award by provide them with service opportunities and encouraging them.
- Coordinate with the National Office to involve the chapter in national initiatives (Ex: Haiti Relief, Big Brothers Big Sisters).
- Develop a recruiting plan to staff the Community Service committee.
- Provide committee updates during chapter meetings.
- Make it a priority to attend all meetings and chapter events.
Vice President-Academic Achievement (Appointed)
- Create a comfortable means for students to seek academic assistance.
- Identify chapter members willing to participate as mentors in specific disciplines of study.
- Arrange study groups on campus throughout the academic year.
- Connect members with community-based mentoring programs, such as Big Brothers Big Sisters or neighborhood schools.
- If no community-based mentoring program exists, seek out a way to start one with a local school.
- Develop a recruiting plan to staff the Academic Achievement committee.
- Provide committee updates during chapter meetings.
- Make it a priority to attend all meetings and chapter events.
Vice President-Leadership Development (Appointed)
- Identify leadership opportunities on campus and within the community; share them with members
- Research leadership and other beneficial workshops (Ex: Resume-writing seminars, mock interviews, etc.) to help SAL members advance.
- Find business, community, or university leaders to speak at chapter meetings.
- Develop a recruiting plan to staff the Leadership Development committee from the chapter membership.
- Provide committee updates during chapter meetings.
- Make it a priority to attend all meetings and chapter events.
Vice President-Membership (Appointed)
- Identify and attend all organization/membership recruitment fairs on campus.
- Greet all members before and after meetings.
- Ensure that all members present at chapter meetings and events sign the attendance record.
- Create at least one social event/ “bring-a-friend to SAL” event per semester.
- Develop incentives to encourage members to attend meetings and events (Ex: ice breakers, drawings, and member recognition events).
- Develop a recruiting plan to staff the Membership committee.
- Provide committee updates during chapter meetings.
- Make it a priority to attend all meetings and chapter events.
Vice President-Public Relations (Appointed)
- Be responsible for promoting the organization within the chapter, the university, and the community.
- Keep Facebook and other social media up-to-date for all chapter events including meetings and service projects.
- Coordinate with the VP of Membership to be sure SAL is always represented correctly at organization fairs.
- Seek opportunities to promote chapter service projects within local media outlets such as school newspapers and news affilates.
- Develop a recruiting plan to staff the Public Relations committee.
- Provide committee updates during chapter meetings.
- Make it a priority to attend all meetings and chapter events.
Historian (Appointed)
- Be responsible for the “Chapter Scrapbook”- an organized culmination of activity reports, university information, chapter constitution, photos, and consent forms.
- Print out and keep a copy of chapter activity reports for future leadership teams to access.
- Be sure everyone signs a photo consent form before taking their picture.
- E-mail, fax, or mail copied consent forms to the national office with photos within 7 days of an event.
- Make it a priority to attend all meetings and chapter events.
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